Blog

Blog

1  2  3  4  5  »

Storing Tax Documents 02/09/12 It is a little known fact that the IRS has accepted scanned receipts in place of originals since 1997. It is true, you do not have to keep piles of wrinkled receipts for your business write-off records! You can begin preparing for your 2012 tax filing now by simply scanning your receipts each month and storing them in a folder on your computer. Don't forget to make a backup, and then go ahead and shred those receipts. At Larson Records, we offer document imaging services, backup storage options, and shredding. Let us take care of your records management needs! If you would like more information on keeping records for tax purposes, be sure and check out the IRS website. It is full of helpful and accurate information for individual tax payers and business owners alike. Here is a helpful section on record keeping. Tax season can be stressful for small business owners, but if you plan ahead and have a good system down, next time you file it will be easier than you ever thought possible. Organization is key, and having digital copies of your records and receipts is the first step. Read full version | Post comment

How to Choose a Records Management Company 01/17/12 If you run a small (or large) business, one of your biggest office issues is most likely document storage. With each new year comes more records to keep track of, more paper to store, and a greater need for a solution better than "another file cabinet." More and more businesses are making the switch to offsite and/or digital document storage. Is this the year you will make the switch? If so, how are you going to choose which records management company to go with? Here are three things to consider when choosing a records management company: 1. Specialization. Document storage is not the same as "all of your extra stuff" storage. Paper is fragile and requires a certain environment for the best storage results. Your document storage facility should be just that- a document storage facility. Larson Records offers insurance coverage, air conditioning, shelf storage, effective pest control, document imaging, and exceptional security. 2. Availability. There are going to be times where you need a file and you need it now. You should have 24/7 access to your files- they are your files, after all! If a records management company you are considering does not offer 24/7 access, you should look elsewhere. 3. Affordability. It's no secret- our economy has seen better days. It is important to consider costs when choosing a records management company. You want to find a plan that fits your needs and is within your budget. Larson Records is pleased to offer customized and affordable plans for businesses large and small. At Larson Records, document storage is our core business. We know how to take care of paper, and we know how important it is to offer affordable storage solutions for your documents that allow you access at any time. Contact us today for more information! Read full version | Comments (1)

Off-site Remote Data Backup 01/07/12 Do you back up your data to an external hard drive or similar type of device? External hard drives are helpful if your computer crashes, but in most other data-recovery situations they do not provide much security. In events such as fire, theft, or natural disaster, your external hard drive will most likely say goodbye in the same manner your computer does. Our Auto Backup service is a wonderful new layer of protection for your files. Every time a document or other item is accessed or changed by a user, the backup software automatically backs up the newest version to a dedicated, secure server  at our facility. This means you don’t have to worry about scheduled backup times, loss of time while backup occurs, etc., and your company is the only company backing up to a specific box. We may not have earthquakes or hurricanes here in the Minneapoils / St. Paul area, but in the event of a fire, theft, tornado or flood, Larson Records Management has the data storage solution for you. Our solutions are affordable, secure, and top-of-the-line. Contact us today! Read full version | Comments (4)

A little New Year Cheer! 12/30/11 Are you afraid of your filing cabinets? Start the new year off right with a new filing system! Contact us today for information on our storage solutions as well as digital imaging! cartoon from the New Yorker Read full version | Post comment

Thinking ahead to 2012 12/19/11 As we wrap up 2011, many business owners are thinking to the year ahead. How can you improve business in the upcoming year? Are there ways you can streamline tasks and reduce busywork? Do you need more office space but don't want to move? Larson Records can help. By utilizing our document imaging service, not only will you be able to better utilize office space currently used for storage, but you will also greatly reduce the amount of time spent dealing with files! How often do you look for a file, only to find that the only file not where it belongs is the one you need? Probably too often. That will no longer be the case when we take care of your files for you! Contact us today to learn more about our services. We can help you improve your business in 2012! Read full version | Post comment

Information Organization 12/07/11 How does your company organize your documents? Do you organize by date? Client name? Year? One huge benefit of utilizing document imaging is an unlimited number of ways to sort, search for, and organize files. This can dramatically impact productivity. Here at Larson Records, we organize, index, and barcode the records we store for customers, ensuring that everything is easily identified and accessed and nothing is lost or misplaced. Around the clock, fast, verified pickups and deliveries of documents are available at your convenience. You can check on any stored items, arrange for pickups or deliveries, generate reports and much more, all from any location with a computer web browser. Contact us today to discuss your document needs! Read full version | Post comment

Happy Thanksgiving! 11/23/11 We would like to take this opportunity to wish you all a fantastic Thanksgiving weekend! Here at Larson Records, we are very thankful for our customers, our friends and family, and a successful business year. We are thankful for good health, a warm fall in the beautiful state of Minnesota, and hopes of a warm winter as well! Happy Thanksgiving, friends! "You can tell you ate too much for Thanksgiving when you have to let your bathrobe out." -Jay Leno Read full version | Post comment

Life without Paper at Home 11/18/11 Larson Records helps businesses large and small conquer their document storage needs, but we don't talk about the home office too often. I recently came across an article on eliminating paper in the home (specifically mounds of mail, receipts, bills, etc.) and found it to be very interesting and helpful! The complete article can be read here. The article lists 5 ways you can eliminate the vast majority of paper that travels through your home: Read full version | Post comment

Work from Anywhere! 11/09/11 Today more than ever, people are choosing to work from home. Businesses are hiring employees based on qualifications and skill rather than location. Being accessible is so important, but having an office full of needed files limits the extent to which one can work from anywhere. With our document imaging and secure web access, we allow you to truly have a mobile office. Your files are always accessible to authorized viewers, and never accessible to anyone else! Read full version | Post comment

Fun Cardboard Box Facts 10/27/11 Have you ever wondered where the cardboard box came from? Contrary to popular belief, cardboard has not been around forever! While searching the web last week for something completely unrelated, I happened upon a brief history of this great invention. I thought it was pretty interesting so thought I would share some fun facts with you on this chilly fall day! Read full version | Comments (1)

1  2  3  4  5  »

© Copyright 2011 Larson Records Management. 

No content from this site can be used without written permission.
Powered by: Amiro CMS   Designed by: Mind Spark Creative, Inc.